Job Description
Job Description
Administrative Assistant/Property Manager Assistant
The position is full time office job, 9am - 5pm, Monday-Friday
Responsibilities include:
- Answering the phones, helping clients and vendors with their questions and necessary information.
- Daily email correspondence with Property Managers and the rest of the office team.
- Helping the Property Managers with day to day operation of the Condominium facilities.
- Assist Property Manager with letter, memos, emails, scanning, filing as necessary.
- Talking with vendors, scheduling work, requesting quotes, following up on unanswered requests.
- Attendance at several Trustee meetings, keeping meeting minutes as needed.
- Working with the Property Managers to determine and address the maintenance needs of the properties and coordinating service with our maintenance department.
- Occasionally going to properties to provide access for vendors or distributing notices.
- Corresponding with unit owners via email/phone/in person.
- Assisting our book-keeping department as needed with administrative tasks.
- Processing requests for Condominiums information relating to sales and refinance, communication with brokers and issuance of 6-d certificates.
Good communication skills, attention to details, proficient English and drivers license are required.
This position provides the opportunity of becoming a full time Property Manager and a career in the property management field.
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Brookline, MA 02445: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Preferred)
Experience:
- Business intelligence: 1 year (Preferred)
License/Certification:
- Driver's License (Preferred)
Work Location: In person