Job Description
The Facilities & Fleet Coordinator is responsible for supporting the efficient operation, maintenance, safety, and compliance of The Moore Center facilities at all locations and for the fleet of 15-20 vehicles. This role coordinates building maintenance activities, vendor relationships, fleet administration, and workplace safety initiatives to ensure a safe, functional, and cost-effective work environment. The position serves as the primary point of contact for facility-related issues and fleet management activities.
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Part Time: 20-25 hours a week.
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Pay: $23-$25/hr.
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Key Responsibilities
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Facilities Management
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· Coordinate routine building maintenance, repairs, and preventative maintenance activities for all Agency locations (greater Manchester, NH area).
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· Serve as the primary contact for facility service vendors, contractors, and landlords; including but not limited to janitorial, landscaping, snow removal, security, and other facility services.
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· Conduct regular inspections of facilities to identify maintenance, safety, and operational needs.
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· Manage office space, furniture, equipment, and storage areas.
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· Track facility-related work orders and ensure timely resolution.
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· Support emergency preparedness and business continuity activities.
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· Maintain facility records, permits, warranties, and service agreements.
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Fleet Management
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· Coordinate routine vehicle maintenance, repairs, preventative service, vehicle registrations and inspections.
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· Maintain vehicle records and monitor fleet utilization, mileage, fuel usage, and vehicle condition.
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· Coordinate vehicle replacement planning and disposal activities as directed.
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· Support driver onboarding by ensuring required documentation and training records are current.
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· Investigate and document vehicle incidents, accidents, and insurance claims.
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Safety & Compliance
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· Assist with workplace safety programs and compliance initiatives.
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· Maintain records related to environmental and Agency safety requirements.
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· Ensure fleet vehicles meet regulatory and company safety standards.
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· Support safety training initiatives and maintain associated documentation.
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Administrative & Financial Support
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· Obtain quotes and coordinate vendor selection for maintenance and repair projects.
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· Process invoices and track spending against facilities and fleet budgets.
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· Maintain service contracts and monitor vendor performance.
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· Prepare reports related to facility operations, fleet performance, maintenance expenses, and asset utilization.
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· Recommend process improvements and cost-saving opportunities.
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Qualifications
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Required
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· 3+ years of experience in facilities coordination, fleet administration, office operations, or a related field.
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· Strong organizational and project coordination skills.
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· Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Teams.
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· Ability to manage multiple priorities and vendors simultaneously.
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· Valid driver's license with a satisfactory driving record.
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Preferred
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· Experience with fleet management systems or maintenance tracking software.
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· Knowledge of building maintenance, workplace safety, and vehicle compliance requirements.
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· Experience managing service contracts and vendors.
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· Ability to do minor facilities repairs.
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Physical Requirements
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· Ability to walk throughout facilities and conduct inspections.
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· Ability to occasionally lift up to 100 pounds.
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· Ability to travel locally between company locations and service providers as needed.