Job Description
Job Description
Robert Half Legal Permanent Placement is seeking a detail-oriented and compliance-driven Records Manager to oversee our client's firm's records and information governance program in Boston. In this pivotal role, you will ensure adherence to legal, regulatory, and ethical standards while managing sensitive information securely. The ideal candidate will possess expertise in records management, information governance, and a solid understanding of privacy and security frameworks within the legal sector.
Responsibilities:
• Manage the lifecycle of physical and digital records in accordance with organizational policies and relevant legal requirements.
• Develop and enforce records retention schedules to meet compliance and client expectations.
• Coordinate secure storage, archiving, and disposal processes for records, ensuring confidentiality and proper documentation.
• Supervise relationships with offsite storage vendors, ensuring adherence to contracts and service standards.
• Implement firm-wide information governance strategies to align with regulatory and client-driven guidelines.
• Collaborate with IT, compliance, and legal teams to ensure secure handling and classification of sensitive data.
• Monitor adherence to information governance policies and industry best practices, addressing any risks or discrepancies.
• Support audits and client inquiries related to records management and data security.
• Manage records management and document management systems to optimize efficiency and compliance.
• Partner with IT to configure systems for secure data handling, legal holds, and encryption protocols.
• Bachelor’s degree required; advanced certifications in records management or information governance are preferred.
• Minimum of 3 years of experience in records management or related fields; candidates with 1+ years will be considered.
• Strong understanding of legal and regulatory frameworks governing information security and privacy.
• Demonstrated ability to handle confidential and sensitive records with discretion and sound judgment.
• Proficiency in records management and document management technologies.
• Excellent communication skills, both written and verbal, to effectively convey policies and collaborate across teams.
• Strong analytical and problem-solving skills, with the ability to manage multiple projects independently.
• Familiarity with client requirements such as outside counsel guidelines and vendor security assessments is a plus.