Job Description
Job DescriptionWe are looking for a detail-oriented Legal Secretary to join a legal organization on a contract basis. This role will provide direct administrative support to the Chief Operating Officer and their Executive Assistant during a busy year-end period, helping maintain organization, accuracy, and timely follow-through. The position is well suited for someone who thrives in a fast-paced setting and can manage multiple priorities while handling sensitive documents and scheduling needs.
Responsibilities:
• Provide day-to-day administrative support to senior leadership, including the Chief Operating Officer and Executive Assistant, to help keep priorities on track during year-end operations.
• Prepare reports, correspondence, and other business documents with a high level of accuracy and care.
• Organize, maintain, and retrieve legal and administrative records to ensure files are current and easily accessible.
• Coordinate calendars, meetings, and schedule changes while helping leadership manage competing commitments efficiently.
• Assist with court-related and electronic filing activities, ensuring submissions are completed accurately and on time.
• Transcribe or process dictated content and convert it into clear, well-formatted documents and communications as needed.
• Monitor deadlines, follow up on outstanding tasks, and help keep time-sensitive projects moving forward in a busy office environment.
• Support additional executive-assistant-level administrative functions as needed to meet operational demands.• Demonstrated experience in an administrative support, legal secretary, or executive support role within a fast-paced, detail-focused environment.
• Strong organizational and task management abilities with close attention to detail and follow-through.
• Experience with calendar coordination, meeting scheduling, and managing shifting priorities.
• Working knowledge of e-filing, court filings, and related legal document handling procedures.
• Ability to prepare accurate reports, organize documentation, and maintain confidential information with discretion.
• Proficiency in dictation or transcription support and producing high-quality written materials.
• Strong communication skills and the ability to work effectively with senior leaders and administrative partners.