Contract Administrator

Job Description

Responsibilities:

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• Manage the day-to-day contract lifecycle — intake, drafting support, routing, redlines, execution, and filing — for a range of agreement types (e.g., MSAs, SOWs, CDAs/NDAs, amendments).

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• Track contracts through the review and approval process, keeping stakeholders informed of status and flagging bottlenecks or approaching deadlines.

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• Establish recurring touchpoints with stakeholders to reinforce best practices and tailor the contracting model to business needs.

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• Maintain and organize the contract repository, ensuring documents are properly filed, versioned, and easy to locate.

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• Support use of the company's CLM tool (e.g., LinkSquares) — including data entry, workflow routing, and basic troubleshooting — and help identify opportunities to improve how it's used.

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• Own and maintain standard contract templates, ensuring the correct template is used for the right situation and that language stays current.

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• Coordinate the contract triage process — routing agreements to the appropriate internal reviewers (Legal, IT, Compliance) based on contract type, value, and risk.

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• Liaise with internal stakeholders and, where appropriate, outside counsel to keep contracts moving and escalate higher-risk agreements as needed.

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• Support SOX-compliant contract tracking, documentation hygiene, and audit readiness, including maintaining accurate records for audit requests.

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• Help apply a risk-based approach to contract review — understanding the difference in rigor needed for, e.g., R&D vs. G&A agreements — and escalate appropriately.

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• Identify and help implement improvements to contracting workflows, templates, and tracking as the function matures.

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• Support ad hoc projects and process-improvement initiatives within Business Operations.

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Minimum Requirements:

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• Bachelor's degree in Business Administration, Legal Studies, Finance, or a related field.

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• Coordinator level: 1–3+ years of relevant experience in contract administration, legal operations, or a similar role. Manager level: 5+ years of relevant contract management experience, ideally within biotech, pharma, or another regulated industry.

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• Strong organizational skills with the ability to track and prioritize multiple contracts and deadlines simultaneously.

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• Excellent written and verbal communication skills; comfortable coordinating across Legal, Finance, and other departments.

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• Experience with CLM systems (e.g., LinkSquares, Ironclad) is a plus.

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• Comfortable with ambiguity and interested in building structure and clean process.

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• Familiarity with SOX compliance and audit-ready documentation practices is a plus.

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• Hybrid working arrangement — 50% attendance in the Watertown, MA office is required.

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