Job Description
Job DescriptionWe are looking for an organized and personable Receptionist to join our team in Boston, Massachusetts. In this role, you will serve as the first point of contact for visitors and callers, ensuring seamless communication and attentive interactions. This is a Contract position requiring strong multitasking abilities and a proactive approach to administrative tasks.
Responsibilities:
• Manage a multi-line phone system by answering, transferring, and directing calls accurately.
• Greet and assist visitors, ensuring a welcoming and attentive environment.
• Schedule and coordinate meetings using Zoom and other virtual platforms.
• Perform general administrative tasks, including filing, data entry, and document preparation.
• Maintain office supplies and ensure the front desk area is organized and presentable.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide support to various departments as needed, ensuring smooth day-to-day operations.
• Utilize Microsoft Office Suite to create, edit, and manage documents efficiently.
• Address inquiries and resolve minor issues to ensure customer satisfaction.• Proficiency in managing multi-line phone systems with professionalism.
• Strong knowledge of Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with Zoom or similar virtual meeting platforms.
• Excellent communication and interpersonal skills.
• Ability to multitask and stay organized in a fast-paced environment.
• Previous experience in a receptionist or front desk role is preferred.
• Reliable and punctual with a strong attention to detail.