Legal Assistant in Probate Administration
Job Description
About the Role
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Casey Lundregan Burns, P.C., a steadily expanding law firm in downtown Salem, MA, is seeking a full-time Legal Assistant to provide essential administrative support in our Probate and Real Estate Department.
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The ideal candidate has familiarity with estate administration, probate court proceedings, and residential/commercial real estate transactions. This position plays a critical role in maintaining daily workflow by coordinating communication, assisting with time-sensitive court and closing deadlines, supporting attorneys and clients, and ensuring confidential and efficient handling and storage of documents.
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We are seeking a proactive self-starter who is detail-oriented, thrives in a fast-paced environment, enjoys workplace collaboration, and is comfortable navigating competing priorities. Professionalism, strict confidentiality, flexibility, exceptional time management, and steady reliability are critical to success in this position.
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Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. (with a one-hour lunch).
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Location: Downtown Salem, MA. This is an in-office position without hybrid potential.
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Please provide a resume and cover letter with your application. Applications without a cover letter will not be considered.
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Key Responsibilities
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- Assist attorneys with preparing, organizing, and filing documents for estate administration and probate matters (e.g., Petitions for Probate, Inventories, Accounts, and Notices)
- Process, track, and organize court notices and deadlines
- Prepare, proofread, and format documents and correspondence
- Create and maintain files in Clio, Monday.com, OneDrive, and other programs as relevant
- Provide high-level ad hoc administrative support to attorneys
- Support special projects
- Serve as backup for incoming client calls
- Support general administrative office duties
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Qualifications & Skills
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- Prior administrative experience in a law firm, with direct exposure to probate/estate administration or real estate law, is preferred
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
- Strong verbal and written communication skills
- Exceptional organizational skills and high attention to detail
- Ability to manage multiple priorities and meet deadlines
- Ability to work independently with minimal supervision while navigating competing deadlines
- Self-starter with a positive attitude and willingness to assist team members
- Bachelor’s degree preferred
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About Our Firm
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Casey Lundregan Burns, P.C. is a vibrant and growing law firm specializing in Estate Planning, Probate Administration, Real Estate, Fiduciary Litigation, and Landlord/Tenant Law. Our firm is dedicated to upholding our values of integrity, excellence, and servant leadership for both our employees and our clients. Named as one of the Best Women-Led Law Firms by Massachusetts Lawyer's Weekly, we are respected as a growth-focused and results-driven practice providing specialized legal services throughout Massachusetts.
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Why Join Our Team?
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Our firm culture emphasizes steady growth, initiative, and collaboration. We maintain an environment where reliable administrative support is recognized as essential to the firm’s success. We value clear communication and dependable teamwork, and we cultivate a workplace where contributions are recognized and professionalism is supported. Employees are encouraged to develop their skills, take ownership of their work, and be part of a team that is committed to delivering high-quality service to clients and the community.
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Benefits Include:
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- Health, dental, and vision insurance
- 401(k) with employer matching
- Paid vacation and holidays
- Sick leave accrual
- Paid garage parking
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Casey Lundregan Burns, P.C. is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.