Job Description
Job Description
RESPONSIBILITIES:
- Provides legal and administrative support to the IP attorneys.
- Manages attorneys’ calendars and deadlines.
- Completes time entry and performs data entry of time/billing into the accounting system.
- Responds timely to new matter opening requests.
- Processes client bills and pays relevant invoices.
- Prepares and files information disclosure statements and related documents in a timely manner with the U.S. Patent and Trademark Office (USPTO).
- Assists attorneys with docket management.
- Maintains patent application electronic files.
- Reviews incoming mail, whether paper or electronic, and proactively takes necessary next steps.
- Maintains accurate client contact information and reporting instructions.
- Coordinates with IP Manager, colleagues and/or departments to ensure timely completion of assignments.
- Liaises with the Docketing group to ensure docket clearance of all information disclosure statement deadlines.
- Reviews attorneys’ docket reports and initiates reminder emails to primarily assigned and case-related responsible attorneys to ensure completion of due dates and non-extendable actions.
- Collaborates with IP Manager/Docket Team to coordinate intake of electronic and/or paper documents related to incoming file transfers, conducts matter review of materials to ensure completeness, performs follow up to acquire any missing information, and obtains newly assigned client/matter numbers for entry into docketing database.
- Manages, tracks, and completes large or long-term projects as requested.
Job Requirements:
QUALIFICATIONS:
- BA/BS degree preferred, but not required.
- 3+ years of prior administrative, legal and/or executive assistant experience required.
- Full proficiency in Microsoft Office products, such as Microsoft Word and Microsoft Outlook, required.
ADDITIONAL EXPERIENCE/ESSENTIAL SKILLS:
- Familiarity with a document management system, such as FileSite/iManage.
- Excellent grammar, spelling and proofreading skills.
- Excellent interpersonal skills, including strong communication skills, tact, and diplomacy, as well as the ability to interact positively and productively with all levels of the Firm.
- Demonstrates a high degree of organization, flexibility, and reliability to set priorities, as well as the ability to manage multiple responsibilities and works well under pressure.
- Detail-orientated and self-motivated.
- Works well under pressure, is accurate and treats all office matters with strict confidence.
- Ability to work both independently and collaboratively with team members as well as attorneys and staff throughout the firm.
- Able to accommodate occasional overtime work.
Company DescriptionBusiness oriented work environment with practice tht has been around for decades and going strong.
Company Description
Business oriented work environment with practice tht has been around for decades and going strong.