Job Description
Job DescriptionMulvena Winston, PC, a fast-paced estate planning law firm in Stoneham, Massachusetts recently voted one of the Best Up and Coming Law Firms in Massachusetts by Massachusetts Lawyers Weekly is looking for a professional and organized administrative assistant. The ideal candidate will be the first point of contact for clients and visitors, providing a welcoming and efficient experience. This role involves a high level of client interaction and communications, a variety of administrative tasks to support our legal team and ensure smooth office operations. Salary commensurate with experience. Key Responsibilities: Greet clients and visitors, directing them to the appropriate individuals. Answer, screen, and route incoming calls in a professional manner. Schedule and confirm appointments for attorneys and other staff. Maintain a tidy and organized reception area. Manage and distribute incoming and outgoing mail and deliveries. Assist with the preparation, assembly and distribution of legal documents and correspondence. Perform general office duties such as filing, photocopying, and scanning. Maintain office supplies and coordinate office services. Conduct new client intakes. Handle inquiries from potential clients, current clients and visitors, providing information and assistance as needed. MA notary public helpful.
Qualifications: High school diploma or equivalent. Additional qualifications or certifications in office administration, secretarial or paralegal work is helpful but not required. Professional appearance and demeanor is extremely important. Candidate will possess the following qualities:
- strong organizational skills
- attention to detail
- a good understanding of business relationships and client confidentiality principles
- ability to work independently, multitask and manage time effectively in a fast-paced environment
- excellent written and verbal communication skills with a strong command of grammar, spelling and punctuation
- proficiency in Microsoft Office Suite and office equipment (e.g., copiers, scanners, etc.)
- experience with creating and editing Excel spreadsheets, including simple formulas and formatting
- advanced word processing skills including the use of styles, tracking, outline numbering, pagination, and headers and footers.