Residency & Fellowship Program Coordinator

Job Description

Job Description

160911 Residency & Fellowship Program Coordinator, Boston MA, 3 Months contract
Sigma, Inc. is looking for a Residency & Fellowship Program Coordinator to work onsite with Beth Israel Lahey Health Hospital in Boston, MA.

Schedule:

• Monday – Friday, 8:30 AM – 5:00 PM
• Must be separated from BILH for a min of 6 months in order to be considered (perm, per diem, contract).

Sigma, Inc. is seeking a highly organized Residency & Fellowship Program Coordinator to support the Pulmonary Department at Beth Israel Deaconess Medical Center. This role provides administrative, scheduling, and onboarding support to students, trainees, and fellows within a busy academic medical environment.

Key ResponsibilitiesProgram & Trainee Support

• Coordinate onboarding for residents, fellows, and visiting students
• Maintain trainee documentation and evaluations in MedHub
• Assist with compliance, credentialing, and orientation workflows

Scheduling & Event Planning

• Manage calendars, meetings, conferences, and educational sessions
• Schedule luncheons, academic activities, and department events
• Set up, monitor, and troubleshoot Zoom and Teams meetings

Administrative & Department Support

• Support program directors, faculty, and educational staff
• Manage correspondence, schedules, and trainee communication
• Utilize EPIC for administrative functions involving scheduling
• Handle phone calls, emails, and stakeholder inquiries professionally

Data, Tracking & Reporting

• Maintain accurate trainee records and schedules
• Generate reports and update databases as needed
• Ensure confidentiality and accuracy of sensitive educational data

Required Qualifications

• Experience supporting residency, fellowship, or medical education programs
• Proficiency with MedHub, Zoom, Microsoft Teams, and Microsoft Office
• EPIC experience required
• Strong administrative and scheduling skills
• Excellent communication skills, both written and verbal
• Ability to plan meetings, organize luncheons, and coordinate events
• Must have been separated from BILH for at least 6 months