Practice Administrator (Physician Group)

Job Description

Job Description

Are you an experienced, entrepreneurial-minded healthcare operations leader looking to make a meaningful impact? Join our dynamic team as a Practice Administrator and play a pivotal role in driving the success and growth of our medical practice. In this high-visibility position, you’ll oversee daily operations, lead strategic initiatives, and collaborate with physicians and staff to deliver exceptional patient care. If you thrive in a fast-paced environment, excel at building strong teams, and are passionate about operational excellence, we want to hear from you!

Location: Fall River, MA
Department: Administration
Job Type: Full-time on-site, Exempt

About the Role

We are seeking an experienced Practice Administrator to help develop the practice while overseeing the daily administrative and business operations of our healthcare practice. Reporting to the Managing Partner and Board of Physicians, you will drive quality improvement, staff performance, and fiscal growth, while ensuring compliance and fostering a collaborative team environment.

Responsibilities

• Set and implement goals, policies, and systems for clinic operations
• Provide strategic direction and collaborate with the Board of Physicians
• Coordinate with external consultants on contracts, acquisitions, and joint ventures
• Assist in recruiting new medical providers
• Monitor regulatory, social, and economic changes in ophthalmology and recommend actions
• Stay current on Medicaid, Medicare, and relevant legislation
• Manage all clinic, office, and business activities
• Oversee financial reporting, accounting (QuickBooks), budgets, and payroll
• Manage revenue cycle and payer contracts
• Oversee HR functions, including compensation, benefits, and payroll
• Participate in staff selection, supervision, evaluation, and disciplinary actions
• Resolve administrative and operational issues, including property maintenance and lease negotiations
• Ensure proper use and maintenance of EMR and software systems
• Oversee technology upgrades and data security
• Ensure compliance with HIPAA, HITECH, and other regulations
• Maintain relationships with suppliers, payors, and partners
• Monitor inventories of medications and equipment
• Gather and report data for fiscal and statistical analysis
• Perform other duties and special projects as assigned

Qualifications

• Bachelor’s degree in healthcare or business administration (MBA/MHA preferred)
• Minimum 7 years of progressive leadership experience, including 5 years in healthcare administration (ophthalmology experience preferred but not required)
• In-depth knowledge of medical/administrative practice management
• Strong HR management, recruitment, and training background
• Skills in marketing, financial analysis, budgeting, and accounting
• Excellent communication, leadership, and problem-solving abilities
• Knowledge of practice management software, IT, and healthcare compliance
• Experience with revenue cycle improvement and insurance payors
• Experience negotiating leases and managing vendor relationships

Skills & Abilities

• Analytical aptitude for financial and operational insight
• Ability to lead teams, resolve conflicts, and maintain confidentiality
• Strong planning, organizing, and supervisory skills
• Excellent communication and transparency with staff and management
• Ability to manage multiple tasks in a dynamic environment
• Proficiency in Google Office Suite, Microsoft Office, and relevant business software

Work Environment

• Medical office setting, well-lit and ventilated
• Occasional evening and weekend work
• Must be able to perform tasks associated with the role, including walking, bending, standing, reaching, and sitting

Ready to join our team? Apply today with your resume and cover letter!

Benefits:

• Dental insurance
• Employee discount
• Family leave
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person