Admissions Assistant

Job Description

Admissions & Enrollment Data Coordinator

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Deerfield, MA | $21–$24/hour | Temporary Through April | Potential Temp-to-Hire

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Admissions & Family Support

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• Manage the Admissions email inbox and respond to phone calls, inquiries, and interview scheduling requests.

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• Assist prospective students and families with application requirements, enrollment questions, and important deadlines.

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• Maintain and update admissions communications, email templates, confirmations, and applicant checklists.

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• Coordinate admissions mailings, including international acceptance materials and informational packets.

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• Welcome prospective students and families during campus visits.

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Data Management & Application Processing

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• Review, organize, upload, and maintain applicant records, including transcripts, recommendations, grades, and supporting documents.

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• Track application requirements, missing materials, deadlines, and applicant status updates.

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• Process transcripts and prepare applicant materials for admissions committee review.

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• Scan and upload incoming documents into the school's admissions database.

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• Prepare and distribute academic data sheets and other enrollment-related reports.

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• Ensure accuracy, confidentiality, and organization of student and applicant information.

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Administrative & Office Support

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• Provide general administrative support to Admissions Officers and application review teams.

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• Assist with admissions events, campus visits, and special programs.

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• Provide backup support for campus visit and tour coordination.

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• Greet visitors and assist with front-office operations.

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• Support additional administrative projects and responsibilities as needed.

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Qualifications

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• Associate's degree or equivalent relevant work experience required.

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• 3–5 years of customer service, administrative support, or related experience.

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• Strong organizational skills with exceptional attention to detail.

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• Excellent written and verbal communication skills.

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• Proficiency in Microsoft Office, particularly Outlook, and Google Docs.

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• Comfortable working with databases, managing electronic records, and processing detailed documentation.

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• Ability to prioritize competing deadlines and manage multiple tasks efficiently.

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• Professional, personable, and comfortable communicating with students, families, and staff.

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• Ability to handle sensitive and confidential information with discretion.

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• Flexible, team-oriented approach and commitment to working with a diverse community.

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• Previous experience in admissions, education, enrollment, or student services is a plus, but not required.

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