Assistant Project Manager / Administrative Assistant

Job Description

Job Description

Company Overview

Barber Drywall, Inc. is a family-owned, minority-owned drywall contractor dedicated to delivering top-quality commercial and residential drywall services. Based in Wareham, MA, we pride ourselves on craftsmanship, integrity, and exceptional customer satisfaction, completing over 300 projects annually with professionalism and reliability.

Overview

We are seeking a motivated Assistant Project Manager / Administrative Assistant to join our growing team. This role blends hands-on project coordination with office administration — supporting our project managers and field crews while keeping daily office operations running smoothly. The ideal candidate is energetic, organized, and able to juggle project tasks and clerical responsibilities in a fast-paced construction environment. Bilingual English/Spanish skills are a strong plus.

Responsibilities

Project Coordination

• Support project managers in scheduling jobs and tracking project timelines, milestones, and deadlines
• Prepare and process project documents such as work orders, contracts, change orders, and lien waivers
• Coordinate with subcontractors, suppliers, and field crews on material orders, deliveries, and job schedules
• Track job costs, budgets, and project expenses, and assist with basic estimating support as needed
• Help maintain permits, compliance records, and safety documentation
• Communicate project updates and information between office staff, field crews, clients, and general contractors

Office Administration

• Manage front desk duties, including greeting visitors and directing phone calls using multi-line phone systems
• Handle data entry, filing, and document proofreading to maintain accurate records
• Manage calendar scheduling and appointment coordination
• Assist with bookkeeping using QuickBooks and perform basic office bookkeeping functions
• Provide professional customer support via phone and email
• Maintain office supplies inventory and keep files organized and accessible

Skills & Qualifications

Required

• Strong organizational and time-management skills, with the ability to multitask and prioritize in a fast-paced environment
• Clear, professional communication across crews, contractors, suppliers, and clients
• Attention to detail and strong follow-through
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Experience in office management, administrative support, or project coordination
• Demonstrated professionalism in customer service and phone etiquette
• High school diploma or equivalent

Preferred / A Strong Plus

• Bilingual fluency in English and Spanish (verbal and written)
• Construction industry experience and familiarity with project coordination
• Ability to read and interpret blueprints and construction drawings
• Experience with quantity takeoffs and basic estimating support
• Job costing and budget tracking
• Subcontractor and supplier coordination, including material ordering and scheduling
• Familiarity with building codes, permits, and jobsite safety/OSHA standards
• Knowledge of QuickBooks for bookkeeping and financial recordkeeping
• Experience with construction management software (e.g., Procore, Buildertrend) or takeoff/estimating tools (e.g., Bluebeam, PlanSwift)
• Coursework or background in construction or business administration