Administration Assistant / Academic Program Specialist (Hybrid)

Published: 6/14/2022

Job Description

Job Title: Administrative Support (Academic Programs)

Location: Cambridge, MA 02138 (Hybrid)
Duration: 3 Months
Work Schedule: 35 Hours per Week
Pay Rate: $33/hour
Education: High School Diploma or Equivalent

Job Description:

Our client is seeking a Temporary Administrative Support professional to provide administrative and project coordination support to the Academic Programs Office. Reporting to the Associate Dean for Academic Programs, this role involves supporting daily office operations, coordinating meetings, maintaining records, managing communications, and assisting with academic initiatives and projects.

The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities while working independently.

Key Responsibilities:

· Provide administrative support to the Associate Dean for Academic Programs, including travel arrangements, preparing briefing materials, filing, and organizing office records.

· Coordinate meetings, prepare agendas and meeting materials, record minutes, and track follow-up actions.

· Serve as a point of contact for faculty, students, staff, Institute offices, and university partners.

· Maintain office systems, faculty appointment information, shared files, and the Academic Programs Office SharePoint site.

· Assist with routine financial and administrative activities, including expense reporting and purchasing card transactions.

· Draft and prepare correspondence, memoranda, reports, presentations, and other documents.

· Support academic priorities, strategic initiatives, and cross-program projects.

· Maintain project plans, timelines, deliverables, and action-item trackers.

· Coordinate workflows across departments and ensure information and materials are shared in a timely manner.

· Monitor project progress, deadlines, dependencies, risks, and outstanding issues.

· Gather information to support planning, evaluations, and reporting.

· Handle confidential information with discretion.

Required Qualifications:

· High School Diploma or equivalent.

· Previous office or administrative experience.

· Intermediate to advanced knowledge of Microsoft Word, Excel, email, and calendar management.

· Strong organizational, communication, and time-management skills.

· Ability to manage multiple priorities and meet deadlines.

· Ability to work independently with minimal supervision.

· Strong attention to detail and good judgment.

· Ability to handle complex and confidential information professionally.

· Proficiency in using various office computer software.

Work Arrangement:

This is a hybrid position requiring a combination of onsite work and work from home. Candidates must be living and working in Massachusetts.

\nCompany Description

Della Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.