Job Description
Job DescriptionAccounts Payable Specialist
Permanent
Needham, MA (Fully onsite)
Key Responsibilities
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Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP system
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Match purchase orders, receiving logs, and invoices for inventory and direct materials, collaborating with procurement and warehouse teams to resolve mismatches
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Audit and reconcile Goods Received Not Invoiced (GRNI) accounts, partnering with supply chain to clear aging receipts and ensure accurate inventory valuation
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Execute weekly payment runs (ACH, wire transfers, and checks) for domestic and international vendors
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Act as primary contact for supplier inquiries, maintain vendor master files, and reconcile monthly vendor statements
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Audit and process employee Travel & Entertainment (T&E) expense reports in line with corporate policy
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Perform month-end AP close tasks, including AP accrual calculations and sub-ledger to general ledger reconciliations
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Maintain W-9 records and support annual 1099 form processing and submission
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Identify AP workflow bottlenecks and propose automation solutions to improve efficiency
Requirements
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2–5 years of specialized Accounts Payable experience (manufacturing, hardware, or inventory-centric environments preferred)
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Bachelor’s degree in Accounting, Finance, or equivalent practical experience
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Strong proficiency in Microsoft Excel; NetSuite experience preferred
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Exceptional attention to detail, strong organizational skills, and the ability to manage competing priorities under strict deadlines
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Clear, professional written and verbal communication, with the confidence to enforce company spending policies
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