Job Description
Job Description
Austin Preparatory School, located in Reading, Massachusetts about 15 miles north of Boston, is seeking qualified candidates for the position of Events Administrative Assistant. Founded in 1961, Austin Prep is an independent co-educational Catholic day school in the Augustinian tradition for students in grades 6-12. There are 800+ students enrolled in the school.
The Events Administrative Assistant reports directly to the Assistant Head of School - Administration and Special Projects and will provide comprehensive administrative support to the Assistant Head of School, focusing on event coordination, calendar management, expense reports, and general office tasks.
Responsibilities
- Varied Responsibilities: Manage an Assistant Head of School’s calendar, handle communication with external partners, and organize important events
- Assist with expense management by collecting receipts and submitting expenses
- Help organize meetings and events, including agenda and program and booklet creation
- Handle data analysis in Excel, Axiom and working with large data sets
- Create PowerPoint presentations and provide other administrative support as needed
Qualifications
- 3+ years of experience as an Administrative Assistant, supporting a senior-level executive, preferably in an educational or event planning environment
- Proficient in Microsoft Office (Word, Excel, PowerPoint), with advanced Excel skills. Experience with design tools such as Canva and Adobe InDesign is a plus
- Strong organizational skills, Excellent communication skills, both written and verbal, and time-management skills
APPLICATION REQUIREMENTS AND SEARCH PROCESS
Our Commitment to Mission
The mission of Austin Prep is to “inspire hearts to unite, minds to inquire, and hands, to serve” which we exemplify through the Augustinian charisms of veritas, unitas, and caritas. Austin Prep a Roman Catholic Augustinian secondary school committed to Catholic social teaching which is based on and inseparable from our understanding of human life and human dignity. Every human being is created in the image and likeness of God and is therefore invaluable and worthy of dignity and respect as a member of the human family.
Austin Prep encourages applications from candidates who appreciate, understand, and respect the mission of Austin Prep and the School’s Catholic identity. We seek applicants who can help enrich the School’s Roman Catholic Augustinian mission and can help advance our commitment to what Pope Francis calls “integral human development.”
Monday - Friday 7:30 - 3:30 and special events