Job Description
Job Description
Reporting directly to the Controller, the AP Specialist will be responsible for invoice processing, vendor management, payment administration, and general accounting support.
Key Responsibilities
- Process and code vendor invoices accurately and efficiently
- Route invoices to appropriate managers for approval
- Manage weekly check runs and payment processing
- Maintain vendor records, including W-9 documentation
- Set up new vendors within the accounting system
- Process and reconcile corporate credit card expenses
- Assist with sales tax administration and annual 1099 reporting
- Maintain Certificates of Insurance and related documentation
- Research and resolve invoice discrepancies and vendor inquiries
- Extract and review accounting reports as needed
Qualifications
- 3+ years of Accounts Payable experience
- Strong communication and customer service skills
- Comfortable working in a small, team-oriented office environment
- Proficiency with Microsoft Excel, including working with spreadsheets and researching financial data
- Experience with ERP/accounting software preferred
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines