Temporary PT Event Support Assistant

Job Description

Job Description
Our client, a higher education institution, is seeking a Temporary Part-Time Event Support Assistant to join their team in Cambridge, MA. This 100% onsite, temporary opportunity will pay $23.50/hour and is expected to last 3-6 months, with 20 guaranteed hours per week. Hours will vary based on the event schedule, so candidates must have flexibility to work longer days during active events and adjust their remaining hours on non-event days. The ideal candidate will have prior event support experience, strong communication and organizational skills, and a general understanding of the event lifecycle.

Job Responsibilities

• Assist with event planning, preparation, and day-of event support.
• Provide logistical support, coordinate with vendors, and manage and track various phases of event planning.
• Communicate clearly and professionally with internal and external parties to establish event needs and support.
• Assist with event registration and check-in, mic-running during symposia, catering setup, and other day-of needs.
• Support event preparation, including ordering swag and preparing agendas and materials.
• Create materials geared toward increasing event participation.
• Utilize online systems to track project workflows, registrations, and other event-related information.
• Organize and collect necessary documentation, including receipts and contracts.
• Work closely with the team to ensure events are properly organized and supported.
• Adjust schedule as needed to provide onsite support for events.

Candidate Qualifications

• Previous event support experience required.
• General understanding of the event lifecycle for events of varying sizes.
• Strong professional communication skills and ability to work with internal teams, external parties, and vendors.
• Strong organizational skills and attention to detail.
• Ability to learn new systems quickly and think critically when unexpected situations arise.
• Comfortable using online systems for project tracking, registration, and event workflows.
• Ability to work well as part of a team.
• Flexibility to adjust working hours based on the weekly event schedule.
• Must be comfortable working 100% onsite in Cambridge, MA.
• Familiarity with local vendors in the Boston/Cambridge area or experience establishing vendor relationships is a plus.

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)