Executive Assistant - Non-Profit (Temp-to-Hire)!

Job Description

A non-profit organization, whose headquarters are in Boston, is in need of an Executive Assistant to provide high-level administrative, operational, and coordination support for a senior executive! This is a temporary position, with expectations of being a temp-to-hire arrangement for the right candidate!

The Executive Assistant will serve as a trusted partner, helping manage daily priorities, coordinate information flow, support longer-term initiatives, and ensure smooth execution across meetings, travel, documentation, and administrative processes.

Core Responsibilities

• Manage a broad range of administrative and operational support needs with a high degree of independence
• Coordinate the executive’s calendar, meeting preparation, follow-up items, and complex travel arrangements
• Use sound judgment, discretion, and organizational awareness to support executive priorities and protect confidential information
• Support occasional in-person administrative needs at the Boston-area office, such as mail handling, meeting setup, document coordination, and supply management
• Provide on-site support for select meetings or events as needed
• Respond to ad hoc administrative and coordination requests from senior leaders
• Coordinate notarization processes, including working with notaries and managing documents required for official or legal purposes
• Create and maintain accurate records, track tasks, and help improve administrative systems and workflows
• Support projects by coordinating timelines, stakeholders, resources, and deliverables

Required Qualifications

• Bachelor’s degree or equivalent work experience
• 5+ years of experience in administrative support, executive support, or a similar role
• Strong written and verbal communication skills
• Ability to handle sensitive information with discretion, professionalism, and sound ethical judgment
• Experience coordinating complex travel and preparing detailed itineraries

Compensation

The hourly pay range for this position will be between is $30–$40, based on experience and qualifications.