Administrative Assistant (July 2026-August 2026)

Buckingham Browne Nichols School

Cambridge, MA, USA

Published: 6/14/2022

Job Description

Reports To: Director of Finance

Hours: 20-25 Hours Per Week

Start Date: July 2026 - August 2026

About Buckingham Browne & Nichols:

Located in Cambridge, Massachusetts, Buckingham Browne & Nichols is a day school that engages students in grades Pre-K through 12 in a rich and invigorating educational experience of the highest quality. The school excels at excehelping students discover their unique talents and passions and develop those strengths to the fullest. The curriculum is challenging, forward-thinking, innovative, and flexible, designed to help qualified students, from a range of backgrounds and with a wide spectrum of talents and interests, reach new levels of accomplishment. Co-curricular opportunities in athletics, the arts, community service, and other areas add important dimensions to students’ learning. Students learn on three age and developmentally-appropriate campuses. At every grade, BB&N takes full advantage of the range of opportunities its locations afford.

BB&N is committed to becoming an anti-racist institution. This commitment is integral to the mission and vision of the School. BB&N is an academically excellent, diverse, and inclusive community where students develop into lifelong learners who lead with kindness, curiosity, and integrity. We prepare students to be responsible and open-minded as they engage with the world around them. Our school is guided by the core values of:

Inquiry, in which we promote curiosity and critical thinking to inspire a lifelong love of learning.
Integrity, in which we strive to be honest, conscientious, and accountable in our actions, even when no one is watching.
Belonging, in which we foster a culture of respect, well-being, and connection that values all individuals and empowers them to discover and be their authentic selves, and
Kindness, in which we strengthen our communities by recognizing our common humanity and treating ourselves and others with respect and compassion.

The vibrancy and vitality we feel in the classrooms, hallways, stages, and playing fields of BB&N derive from the people who are here. At its root are the varied interests and experiences, the different backgrounds, cultures, religions, views, and perspectives that our students and faculty bring to their classes and families bring to myriad activities. Each of us adds to the richness of another’s experience. Working and playing together teaches us lifelong lessons about appreciating, knowing, understanding, and learning from each other.

Summary Description:

The Business Office at BB&N is seeking a detail-oriented and motivated Temporary Administrative Assistant to support the Business Office during the summer. This role offers a meaningful opportunity to engage with the broader school community while contributing to key operational initiatives. The ideal candidate is organized, proactive, and eager to take on projects that support the smooth functioning of our school's administrative operations.

Key Tasks and Responsibilities:

Key functions for this position include, but are not limited to:

Assist in the development and maintenance of the school-wide Operations Calendar, including account setup and ongoing data entry.
Support the creation and formatting of a school-wide Organizational Chart using an established template.
Collaborate with the Bursar to assist with records management, including organizing, digitizing, and maintaining administrative files.
Contribute to the Operations Project Tracker by logging updates, monitoring progress, and flagging action items.
Serve as a point of contact for community-facing administrative tasks, supporting cross-departmental communication and engagement with faculty, staff, and families.
Other duties as assigned.

Requirements, Skills, and Competencies:

A hardworking, passionate, and dedicated community member who values and respects diversity, promotes equity and inclusion in work. In keeping with BB&N’s commitment to the community, the Administrative Assistant will be able to exemplify cooperation and collaboration, demonstrate leadership when necessary, and have at least 1-3 years of administrative support experience.

In addition, the ideal candidate will demonstrate the following:

Applicants must be 18 years old.
Strong organizational and time-management skills, with the ability to prioritize competing tasks and meet deadlines.
Clear, professional, and culturally responsive communication skills (written and verbal).
Attention to detail, accuracy in data entry, file management, document formatting, and the ability to manage confidential information with discretion.
Intermediate Excel skills preferred.
Ability to work independently and collaboratively, and anticipate needs.
Commitment to BB&N's values in daily work.

Salary: $26.00 - $30.00

BB&N offers competitive salaries and benefits, employing equitable and consistent compensation practices. The starting salary for any hired candidate is based on experience within salary bands.

Compensation for eligible full-time and part-time employees includes a 403(b) plan with up to a 10% match of salary and other competitive benefits offerings. Benefits offered to eligible employees include health & dental insurance; commuter benefits; long-term disability insurance, and more.

To Apply:

Please visit the Careers at BB&N page to complete your online application. Please upload your Cover Letter, Resume, and Reference List. Successful candidates submit complete applications, inclusive of all requested materials, and respond to all posting questions completely and thoughtfully.

Buckingham Browne & Nichols School does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job-related physical or mental disability. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply.