Job Description
Job DescriptionExecutive Assistant
Our Boston-based client is seeking a highly skilled and dependable Executive Assistant to support their CEO. The ideal candidate for this role must have strong experience with calendar management, scheduling, travel arrangements, and expenses, is a confident and motivated self-starter with excellent organizational and communication skills, has a sense of urgency and can work well under pressure.
Compensation: $110K-$140K*
*Potential offers vary based on experience level, qualifications
Applicants must be local and be able/willing to commute 5 days/week to Boston. If you are interested in this position and would like to be considered, please submit a copy of your resume today!
Responsibilities:
- Drive the CEO’s calendar, aligning priorities, managing conflicts, and adapting swiftly to changes.
- Collaborate with leadership to ensure efficient meeting scheduling, preparation, and follow-up.
- Act as a primary point of contact for internal teams and external partners, exercising sound judgment and discretion.
- Draft and manage communication, triaging requests and ensuring timely, professional exchanges.
- Organize materials, agendas, and logistics for Board meetings and executive events.
- Coordinate travel arrangements, including flights, accommodations, transportation, and last-minute changes for domestic and international trips.
- Oversee travel expenses, invoices, purchase orders, and prepare detailed expense reports.
- Plan, coordinate, and execute high-visibility events such as leadership offsites and key stakeholder meetings.
- Maintain confidentiality and discretion when handling sensitive company, personnel, and Board information.
Qualifications:
- Bachelor’s degree preferred.
- 8-10 years of experience providing Executive/Senior administrative support
- Past experience within technology start up companies with IPO presence
- Demonstrated expertise in managing complex calendars, travel logistics, and confidential information.
- Strong organizational capabilities, able to navigate ambiguity and shifting priorities.
- Excellent communication skills, with the ability to interact confidently with executives, Board members, and external partners.
- Proven composure and professionalism under pressure, with solution-oriented thinking.
- Proficiency in MS Office Suite, Google Suite, MS Team/Zoom and travel management tools.
Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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Pandologic. Keywords: Executive Secretary, Location: Boston, MA - 02108 , PL: 602708456