Job Description
Job Description
Job Title: Office Manager
Department: Administration / Operations
Position Summary:
The Office Manager is responsible for overseeing daily administrative, human resources, and operational functions of the office. This role ensures smooth internal processes, supports employee lifecycle management and fosters a positive and organized workplace environment.
Key Responsibilities
Operations & Office Management
- Enter and manage vendor invoices within company databases, ensuring accuracy and timely processing.
- Scan and file employee documentation and other records.
- Prepare and distribute employee recognition materials such as anniversary and birthday cards
- Handle incoming mail and package distribution.
- Oversee general upkeep and organization of multiple office spaces, including kitchens and common areas.
- Manage purchasing and inventory of office and kitchen supplies.
- Coordinate ordering of employee uniforms and track distribution.
- Order and manage company awards, including monthly and quarterly recognition items.
- Maintain office calendars and ensure common areas are up to date and organized.
- Decorate and maintain office and display spaces seasonally and for company events.
- Ensure all paperwork is properly filed and organized.
Human Resources & Employee Management
- Manage full-cycle onboarding for new hires, including job postings, offer letters, onboarding coordination, and database setup in accordance with company checklists.
- Coordinate employee terminations, including system removal, and tracking return of company equipment and keys.
- Administer employee benefits, including enrollment and ongoing management.
- Maintain strict confidentiality of all employee information.
Events & Employee Engagement
- Plan and coordinate company events, including:
- Weekly Friday brunches (including birthday and anniversary celebrations)
- Quarterly President’s Club dinners
- Annual holiday party and company kickoff events
- Organize company-sponsored initiatives such as holiday donations and community outreach programs.
Additional Responsibilities
- Assist with additional administrative and operational tasks as needed, including coordination with other office locations
Qualifications
- Proven experience in office management, human resources, or administrative leadership.
- Strong organizational and multitasking skills with attention to detail.
- Excellent interpersonal and communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office, QuickBooks and HR/payroll systems (experience with BambooHR or similar platforms preferred).
- Familiarity with basic accounting functions, including invoice processing..
Work Environment
- Fast-paced office setting with frequent interaction across departments.
- Requires ability to manage multiple priorities and adapt to changing needs.
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