Job Description
Job DescriptionWe are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Boston, Massachusetts. This Long-term Contract position is ideal for someone who can stay organized, manage multiple priorities, and provide a welcoming experience for visitors, residents, and callers. The role plays an important part in keeping administrative processes running smoothly while delivering responsive, attentive support across the property management office.
Responsibilities:
• Welcome visitors and residents to the management office and provide courteous, attentive assistance with their questions and needs.
• Answer and direct incoming phone calls, relay messages accurately, and respond to routine inquiries in a timely manner.
• Manage incoming and outgoing mail, ensuring documents and correspondence are distributed and processed efficiently.
• Maintain organized filing systems and keep administrative records accurate, accessible, and up to date.
• Receive rent payments from residents and support proper documentation and handling of related transactions.
• Provide day-to-day clerical support to the property management team to help maintain smooth office operations.
• Assist with general office coordination by preparing paperwork, tracking routine tasks, and supporting administrative workflows as needed.• Previous experience in an administrative, clerical, or office support role.
• Ability to manage several responsibilities at once while maintaining accuracy and professionalism.
• Strong customer service skills with the ability to interact effectively with residents, visitors, and staff.
• Clear verbal and written communication skills for handling calls, messages, and office correspondence.
• Proficiency with general office procedures, recordkeeping, and document organization.
• Experience using Yardi is required.
• Ability to work well in a fast-paced environment and remain composed under pressure.