Job Description
Job Description
Position Summary
The Part-Time Human Resources Assistant supports the Human Resources function within a healthcare organization by managing employee onboarding, benefits administration, payroll support, and regulatory compliance. This role ensures adherence to New Hampshire employment laws, federal healthcare regulations, and organizational policies while maintaining accurate and confidential employee records.
Essential Duties and Responsibilities
The duties listed below represent the primary responsibilities of the position. Other duties may be assigned as needed to support organizational operations.
Hiring, Onboarding & Employment Administration
- Prepare and process new hire paperwork in compliance with New Hampshire and federal regulations, including I-9 verification, W-4s, and state-required forms
- Coordinate healthcare-specific onboarding, including orientation, credentialing documentation, and mandatory training
- Prepare and distribute job offer letters
- Conduct and document employment reference checks
- Maintain accurate and confidential employee personnel files in accordance with HIPAA and organizational standards
Benefits, Leave & Employee Support
- Administer employee benefit enrollments, changes, and terminations
- Manage and track Family and Medical Leave Act (FMLA) documentation
- Process and monitor New Hampshire Paid Family and Medical Leave (NH PFMLA) paperwork
- Handle short-term and long-term disability paperwork
- Respond to employee questions regarding benefits, leave, and HR policies
Payroll & HR Systems
- Maintain employee records within ADP HR and payroll systems
- Assist with payroll processing, audits, and payroll-related inquiries
- Ensure accuracy of employee data, wage changes, deductions, and leave balances
Healthcare Compliance & Regulatory Responsibilities
- Complete Monthly Office of Inspector General (OIG) employee exclusion checks
- Conduct Quarterly OIG chart audits in accordance with healthcare compliance requirements
- Assist with Medicare Section 111 reporting
- Track and coordinate annual compliance training for all staff, including HIPAA, fraud/waste/abuse, and other required healthcare training courses
- Assist with unemployment paperwork and responses to New Hampshire Employment Security inquiries
Safety & Training
- Coordinate and document employee safety meetings
- Assist with workplace safety compliance and required documentation
Qualifications
- High school diploma or equivalent required; Associate’s degree or coursework in Human Resources, Healthcare Administration, or related field preferred
- Previous experience in human resources or administrative support, preferably in a healthcare setting
- Working knowledge of ADP or similar HR/payroll systems
- Familiarity with healthcare compliance requirements, OIG exclusions, Medicare reporting, and HIPAA preferred
- Knowledge of New Hampshire employment laws and leave programs is strongly preferred
- Strong organizational skills and attention to detail
- Ability to maintain confidentiality and handle sensitive employee information
- Proficient in Microsoft Word, Excel, and Outlook
Skills & Competencies
- Excellent written and verbal communication skills
- Strong time management and multitasking abilities
- Ability to work independently and prioritize competing deadlines
- Professional, dependable, and adaptable in a fast-paced healthcare environment
Work Environment & Schedule
- Part-time position
- Healthcare office environment
- Schedule may vary based on organizational needs
Equal Employment Opportunity Statement
Nashua Eye Associates, PA is an equal opportunity employer and complies with all applicable federal and New Hampshire employment laws. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.