Job Description
Job Description
About the Opportunity A well-established organization in the Greater Boston area to hire an Administrative Assistant. This is a busy, people-facing role for someone who keeps things organized, communicates well and takes pride in dependable work. The client's name is confidential and will be shared with qualified candidates during the interview process.
Position Overview The Administrative Assistant is the backbone of the office. You'll support a team, keep daily operations running smoothly and be a friendly, professional point of contact for colleagues, clients and visitors.
Key Responsibilities
- Office support: Answer and route phone calls and emails, greet visitors and keep the front office organized
- Scheduling: Manage calendars, schedule meetings and coordinate appointments and room bookings
- Documents and data: Prepare correspondence, reports and presentations, and enter and update data accurately
- Records: Maintain electronic and paper files, mail and supplies
- Coordination: Support invoices, expense reports, travel arrangements and event logistics
- Team support: Help managers and staff with day-to-day requests and special projects
- Confidentiality: Handle sensitive information with discretion
Qualifications
- 2+ years of administrative assistant or office support experience
- Proficiency with Microsoft Office (Outlook, Word, Excel)
- Strong communication and customer service skills
- Excellent organization, attention to detail and time management
- Ability to prioritize and handle several tasks at once
- Professional, dependable and a good team player
- High school diploma required; some college or an associate's degree is a plus
Why This Role
- A stable, professional environment
- Opportunities to build skills and grow