Payroll Specialist

Job Description

Job DescriptionWe are looking for a detail-oriented Payroll Specialist to support a school-based organization in West Newton, Massachusetts. This Long-term Contract position is fully onsite and offers a part-time schedule with flexibility across Monday through Wednesday, beginning with reduced training hours before expanding to a 16-hour workweek. The person in this role will help ensure timely, accurate payroll operations while partnering closely with HR and Finance to maintain reliable employee records and reporting.

Responsibilities:
• Oversee end-to-end payroll processing for employees, ensuring each payroll cycle is completed accurately and on time.
• Record payroll-related journal entries and perform account reconciliations to support clean financial reporting.
• Manage payroll administration for employees working on both 12-month and 10-month schedules, applying the correct pay cycles and earnings treatment.
• Administer state Paid Medical Leave tracking and related payroll coordination in accordance with Massachusetts program requirements.
• Review payroll information for inconsistencies, research variances, and resolve employee pay issues promptly.
• Work closely with Human Resources and Finance to keep employee data current and support dependable payroll reporting.
• Maintain adherence to internal payroll practices as well as applicable state requirements and compliance standards.
• Support payroll audits, routine reporting needs, and year-end payroll activities to ensure complete and accurate documentation.• Hands-on experience processing full-cycle payroll with a strong focus on accuracy and confidentiality.
• Prior use of Paychex is preferred.
• Knowledge of Massachusetts Paid Medical Leave administration and related payroll implications.
• Ability to manage payroll for multiple employee groups with different work-year schedules and pay frequencies.
• Experience partnering with HR and Finance teams to reconcile records and address payroll questions.
• Familiarity with payroll reporting, account reconciliations, and audit support activities.
• Background in an education environment is highly valued.
• Strong organizational skills with the ability to meet weekly processing deadlines in an onsite setting.