Job Description
Job Description
The Office Coordinator supports the construction operations team by managing office communications, coordinating project documentation and subcontractor activities, and keeping administrative workflows organized. This role prioritizes and assigns incoming requests, responds to routine inquiries, manages the shared inbox, and provides dependable phone, calendar, document, and data-entry support. The position offers a growth path toward Construction Project Coordinator.
Responsibilities
- Prioritize and assign incoming emails and requests to the appropriate office staff.
- Manage the shared inbox and respond to routine inquiries.
- Follow up on multiple projects, tasks, and deadlines.
- Coordinate calendars, meetings, and office communications.
- Prepare, organize, and maintain project documentation.
- Support subcontractor coordination and construction administration activities.
- Provide professional phone support and customer service.
- Complete data entry and general office administration using Microsoft 365 and construction management software.
Preferred Qualifications
- 3+ years of experience in office administration.
- Associate degree in Business Administration or a related field.
- Proficiency with Microsoft Excel, Microsoft Word, Microsoft 365, email management, and calendar management.
- Experience with document control, construction administration, project documentation, or subcontractor coordination.
- Strong verbal communication, organization, task prioritization, and customer service skills.
- Construction background and the ability to learn new skills.