Job Description
Job Title: Executive Assistant
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Duration: 1-2 Months+ (Possible Extension)
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Location: Cambridge, MA 02138
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Pay Rate: $52/hour on W2.
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Job Description:
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We are seeking an experienced Senior Executive Assistant to provide high-level administrative and logistical support to a senior academic leader. This role requires exceptional organization, judgment, discretion, and the ability to manage complex and frequently changing priorities.
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Key Responsibilities
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- Manage complex calendars, scheduling, meetings, and competing priorities.
- Coordinate travel, events, meetings, and executive logistics.
- Manage email, correspondence, documents, and sensitive communications.
- Prepare reports, presentations, meeting materials, and briefing documents.
- Support purchasing, expense tracking, budget monitoring, and financial reconciliation.
- Coordinate with faculty, staff, students, and external stakeholders.
- Provide day-to-day guidance and support to administrative personnel.
- Research information and assist with problem-solving and workflow improvements.
- Handle confidential information with professionalism, discretion, and sound judgment.
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Qualifications
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- Significant experience supporting senior executives, academic leaders, or other high-level professionals.
- Experience with complex scheduling, executive communications, travel, and event coordination.
- Experience in an academic, corporate, healthcare, or similarly complex administrative environment preferred.
- Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
- Excellent communication, organization, interpersonal, and problem-solving skills.
- Demonstrated ability to work independently, prioritize effectively, and maintain confidentiality.
- Professional presence and willingness to work in office.
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Ideal Candidate: A proactive, highly organized professional who anticipates needs, exercises excellent judgment, and can confidently manage sensitive information and constantly shifting priorities.