Job Description
Job Description
Purpose of the Job
The HR Assistant is responsible for supporting and coordinating day-to-day
HR operations while managing designated tasks and projects. Key
responsibilities include training, onboarding, Benefits, and other related
areas. This position involves performing a variety of human resources duties,
ranging from basic to semi-complex tasks, while adhering to established
laws, rules, policies, and regulations.
Benefits you can count on:
Paid Vacation
• Paid Sick Time
• Six paid Holidays
• 401K Plan after 90 days
• Medical Benefits
• Dental Benefits
• FSA
• Voluntary Vision
• Voluntary Accident Insurance
• Voluntary Hospital Indemnity
• Voluntary Critical Illness Insurance
• Company-paid life insurance, Short Term Disability, Long Term
Disability
Essential Functions
Essential Functions and Responsibilities
• Compliance & Confidentiality
• Ensure compliance with federal, state, and local employment laws,
regulations, and company policies.
Maintain confidentiality of employee data (both electronic and paper)
and protect the confidentiality of sensitive information.
• Demonstrate a commitment to confidentiality and maintain
professional boundaries.
• Conduct internal audits
• Schedule and coordinate HR-related activities and training
• Assists the HR Manager with management of the Company's benefits
and benefits vendors.
• Managing the onboarding process, providing training, and educating
new employees on HR policies.
• Administrative support of the HR department.
• Assist with the development and implementation of staff training
Benefits:
• Assist with the management of the benefit platform to ensure accurate
and compliant processing of benefit enrollments, changes, and
terminations for approval.
• Maintain relationship with benefit carriers and TPA to provide excellent
processing experience and issue resolution for employees
• Coordinate yearly Open Enrollment, ensure accuracy of enrollment and
approve changes
• Update Payroll Profiles for all benefit enrollments. Making changes
when necessary.
• Audit benefit invoices monthly and submit to accounting for cost
allocation, or payment
• Track missed payroll deductions and make the necessary adjustments
Workers Compensation:
• Assist with the administration of the workers compensation program
to ensure compliance with insurance reporting standards, applicable
laws and appropriate follow up to ensure a prompt return to work or
other actions to be taken
• Monitor claims, communicate with TPA,
• Attend risk control meetings twice annually.
Payroll:
• Stay updated on Federal & State laws affecting Payroll
Assist the Payroll Manager when necessary
• Conduct internal Audits
• Ensure compliance with ACA (Affordable Care Act) requirements
and the distribution of necessary ACA forms.
• Audit WFN for missing / incorrect EE information affecting potential
ACA trending assessment
• Proper auditing for preparation of 1095-C
Knowledge and Skills
• Broad knowledge of State and Federal employment laws, rules, and
regulations governing HR practices.
• Knowledge of departmental procedures, policies, and guidelines.
• Familiarity with state and federal employment laws.
• Proficient in Microsoft Office Suite, with skills in Excel.
• Effective verbal and written communication skills.
• Working knowledge of ADP WFN system
• Ability to handle confidential matters using discretion and good
judgement ensuring confidentiality and integrity
• Strong interpersonal skills and the ability to maintain professional
relationships.
• Ability to manage multiple tasks and adapt to changing priorities.
• Ability to work autonomously and self-motivate, as well as in a team
environment
QUALIFICATIONS / Requirements
• Prior experience in compensation and benefits administration is
required.
• Minimum 3+ years of Human Resources / Union payroll experience
with working knowledge of ADP WFN is a must.
Pay Range 65,000 – 80,000
Company DescriptionWe’re Willwork, a trusted partner in event solutions. We provide top-quality labor and production services to tradeshows, corporate events, retail, and outdoor pop-ups. Our extensive range of event services is designed to activate brand experiences, helping you connect with your audience in a meaningful and impactful way. Our talented team tailors each project to meet your unique needs, ensuring every aspect is handled with care and precision. You can trust that Willwork will set you up for success!
Company Description
We’re Willwork, a trusted partner in event solutions. We provide top-quality labor and production services to tradeshows, corporate events, retail, and outdoor pop-ups. Our extensive range of event services is designed to activate brand experiences, helping you connect with your audience in a meaningful and impactful way. Our talented team tailors each project to meet your unique needs, ensuring every aspect is handled with care and precision. You can trust that Willwork will set you up for success!