Job Description
Our client is seeking an organized and dependable Event Assistant to provide administrative and coordination support for a fast-paced office environment. This 6-month contract role supports daily operations related to scheduling, event logistics, and general office coordination. The ideal candidate is detail-oriented, communicates clearly, and can manage multiple requests while working fully on-site. This position offers hands-on experience supporting operational processes and team initiatives in a collaborative setting. Candidates must be local to the Boston, MA area as this is a fully on-site role, five days per week.
Compensation: $24/h contract
*These salary numbers are not guaranteed, and take into account experience level, qualifications, and internal equity – potential offer may be outside of this range*
Responsibilities:
- Serve as the main contact for space availability, scheduling procedures, and event-related inquiries via phone, email, and in person
- Review, process, and approve space reservation requests and virtual applications with accuracy and efficiency
- Utilize event scheduling software to manage space availability, data entry, and request tracking
- Educate the community on event planning policies, procedures, and timelines
- Provide administrative support to department leadership and event planning staff as needed
- Assist with event logistics and coordination to support successful execution of programs
- Manage departmental signage, office supplies, and support marketing and promotional initiatives
- Coordinate scheduling and billing for weddings and similar events
- Oversee access card programming for spaces
- Administer mascot-related programming, including supervising and scheduling student staff
- Reconcile departmental cash vouchers and support basic financial tracking
Requirements:
- Minimum of three (3) years of administrative or related experience
- Entry-level experience supporting event coordination
- Strong attention to detail with excellent organizational and time-management skills
- Clear and professional written and verbal communication skills
- Proven customer service mindset with the ability to manage frequent interruptions
- Ability to work independently while contributing effectively within a team environment
- Proficiency with basic computer applications and office systems
- Associate’s or Bachelor’s degree preferred
Our Commitment to Inclusion & Belonging:
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.