Job Description
Job Description
The Fine Homes Group is a high-energy, fast-paced real estate team serving southern New Hampshire and northern/middle Massachusetts. We’re seeking an Administrative Assistant to support our Director of Operations, Listing & Transaction Coordinator, team principals, and agents. This role requires exceptional organizational skills, adaptability, and a knack for thriving in a dynamic, social environment.
Applicants should be extremely thorough, confident in learning new technology, and have some background in customer service or administrative support.
Compensation:
- Salary: $40,000-$45,000 (based on experience)
- Paid Time Off
- Bonus Opportunities
- Growth Potential
Compensation:
$40,000 - $45,000
Responsibilities:
- Provide administrative and operational support to our Director of Operations and Listing & Transaction Coordinator to ensure seamless execution of daily tasks.
- Assist team principals with day-to-day activities, including email management, database coordination, and social media support.
- Support agents as directed by the Director of Operations to help maintain efficiency across the team.
- Coordinate client gifts, fundraising events, and team activities, ensuring every detail is handled with care.
- Monitor, track, and respond to incoming communications in a timely and professional manner.
- Set up Dotloop files, upload all required documents, and ensure files are complete and organized.
- Prepare & execute agreements and presentations for the agents.
- Pull tax cards, deeds, and any required town documents (plot plans, septic, etc.).
- Create and maintain marketing materials throughout the sales process.
- Assist with travel and event planning, including invitations, RSVPs, and attendee communication.
Qualifications:
We are looking for someone who:
- Can think on their feet and make sound decisions quickly.
- Is comfortable in a lively, fast-paced, and collaborative environment.
- Has a strong ability to prioritize and manage multiple tasks at once.
- Demonstrates a high sense of urgency and strong attention to detail.
- Communicates clearly and professionally, both written and verbal.
- Is proficient with email, database systems, and social media platforms.
It’s a huge plus if you have experience with:
- Canva
- Constant Contact
- NH MLS
- MA MLS
- DotLoop
- KW Command
About Company
The Fine Homes Group is one of the leading real estate teams serving New Hampshire and Northern Massachusetts. We are known for delivering integrity, expertise, and an exceptional client experience. With over 38 years of combined real estate experience, we guide buyers and sellers through every step of the process with personalized strategies and deep local market knowledge. Our reputation is built on trust, professionalism, and results. We don’t just help clients find houses, we help them feel at home.