Job Description
Job DescriptionWe are looking for a dedicated Administrative Assistant to join our team in Roxbury, Massachusetts. This role is within the education sector and will support the Registrar’s office by providing essential administrative and customer service functions. As a long-term contract position, this opportunity is ideal for individuals seeking stability and growth in their career.
Responsibilities:
• Assist students in completing Registrar-related forms while ensuring accuracy and compliance.
• Deliver excellent customer service to students, faculty, staff, administrators, and other stakeholders of the College.
• Support the planning and execution of College events, including registration periods and commencement ceremonies.
• Manage office inventory by ordering supplies and maintaining stock levels.
• Welcome and assist office visitors, ensuring a meticulous and organized environment.
• Coordinate and schedule meetings for the office and Registrar-related activities.
• Update forms and website content to ensure information remains current and accessible.
• Facilitate course registration processes and provide guidance to students as needed.
• Print and mail College transcripts and process diploma requests efficiently.
• Handle student verification tasks with attention to detail.• At least 1 year of experience in an administrative or customer service role.
• Strong customer service skills with the ability to interact professionally with diverse groups.
• Proficient in filing and organizational tasks to maintain a well-structured office.
• Familiarity with administrative assistance functions, including scheduling and inventory management.
• Basic knowledge of biology or laboratory procedures is preferred but not required.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in using office software and systems for administrative tasks.