Job Description
Job Description
Executive Assistant – Scientific Environment
Join a fast-paced, mission-driven team supporting leadership in neurology and ophthalmology development.
Key Responsibilities:
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Manage complex calendars, meetings, travel, and expense reports
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Coordinate internal/external meetings and seminar logistics
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Maintain SharePoint/Teams sites and distribution lists
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Support recruitment, onboarding/offboarding activities
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Liaise with contract coordinators and business partners
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Ensure smooth daily operations and timely communication
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Handle confidential information with discretion
Must-Have Skills:
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2–5 years’ experience in pharma, biotech, academia, or hospital settings
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Proficiency in MS Teams, SharePoint, Outlook, SAP, Concur
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Strong organizational rigor and attention to detail
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Positive attitude and ability to work in a multicultural environment
Nice-to-Have:
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Experience in project coordination or coordinator roles
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Familiarity with Concur, Ebuy, Catalyst, Workday
Soft Skills:
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Proactive, independent, and collaborative work style
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Ability to prioritize and multitask across time zones
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Excellent verbal and written communication
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Discretion and tact in handling sensitive information
Work Setup:
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Fully onsite; hybrid flexibility possible
If you're ready to make an impact in a science-focused setting, apply now and help drive innovation forward.
Pay Details: $35.00 to $40.00 per hour
Search managed by: Nicole Russ
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.