Job Description
Job Description
Administration/Bookkeeping/Payroll/Customer Service
Completes a wide array of administrative duties and functions (Bookkeeping, AP/AR, Payroll, Taxes, Customer Service, etc.). Responsible for confidential and time sensitive material. Prepares routine and advanced contracts, proposals, correspondence, e-mail, notes and various reports. Relies on experience and judgment to plan and accomplish goals. Screens and transfers calls as necessary, manages calendars and schedules appointments. Plans and dispatches resources as needed. Assists and supports staff with various project and program needs as well as other duties as assigned.
Position Requirements:
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Extremely professional individual with excellent attention to details.
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General accounting knowledge with high competence in A/P, A/R, and account reconciliation.
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Experience with Quickbooks Desktop Accounting Software.
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High computer aptitude - QuickBooks, Microsoft Excel, and Word a must with a willingness to learn new programs.
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Strong written and oral communication and organizational skills.
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The ability to interact and communicate professionally with clients and co-workers
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Strong customer service focus to resolve open issues and meet customer expectations.
Position Responsibilities:
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Proposal and contract proofing, preparation and distribution to customers , letters and e-mail correspondence.
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Work with customers on product and color selections to ready projects for scheduling. Phone & E-Mail.
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Compile and enter financial data into Quickbooks. AP, AR, Tax, Payroll and other sensitive data.
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Scanning and Filing of documents as needed.
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Credit Card Payable – timely data entry, download and reconciliation of credit card accounts.
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Sorting and Routing incoming invoices to proper staff members for approval to pay and ultimate payment.
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Request and maintain valid subcontractor insurance certificates and subcontractor agreements.
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All manner of required compliance and government regulatory issues, DOT, EPA, DOL, IRS etc…
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Phone answering, fielding client calls as needed. Qualifying and routing calls to the correct team member.
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Database maintenance of all documents, proposals, contracts, etc… remove duplicates, unify contents .
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Assist other team members as needed and requested.
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Maintains Confidentiality at all times.
Full time position - normal office hours - Monday - Friday 8:00AM - 4:30PM.