Job Description
Job Description
Position Overview
We are seeking a detail-oriented Full Charge Bookkeeper to oversee Green Mountain Horse Association’s (GMHA) day-to-day accounting operations and ensure the accuracy and integrity of financial data across integrated systems. This position manages general ledger activity, financial reporting, payroll, benefit administration and budgeting functions while supporting process improvements and strategic financial planning.
Key Responsibilities
Accounting & Financial Reporting
• Maintain accurate and up-to-date financial records in compliance with company policies and GAAP.
• Prepare monthly financial reports, including balance sheet, income statement, and cash flow analysis.
• Reconcile general ledger, bank, accounts payable, accounts receivable, and investment accounts and grant reporting.
• Investigate and resolve discrepancies, prepare adjusting entries, and report findings to management.
• Ensure financial data is accurate and synchronized across integrated accounting and operational systems.
• Assist in monitoring and reviewing internal controls to ensure compliance with accounting standards and GMHA procedures.
• Provide financial reports and insights to management and finance committee and assist with special projects as needed.
Budgeting, Analysis & Compliance
• Assist with annual budgeting, forecasting, and variance analysis.
• Collaborate with external accountants on investments, year-end adjustments, and preparation of Form 990.
Payroll & Accounts Management
• Process payroll accurately and on schedule; maintain employee payroll and benefits records.
• Maintain employee records relevant to payroll and benefits to include health insurance, taxes, withholdings and vacation
• Manage accounts payable and receivable, including vendor invoices, expense reports, and membership billing.
• Ensure accurate allocation of event-related income and expenses; manage payments to vendors and officials.
• Maintain and update fixed asset and inventory records.
Process Improvement & General Support
• Support adoption and optimization of integrated financial systems to include paperless cash management processes.
• Maintain documentation related to donations, pledges receivable, and other financial records.
Qualifications
• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 2 years of accounting experience (nonprofit experience preferred).
• Proficiency with QuickBooks (Online or Desktop) required.
• Strong understanding of GAAP, reconciliations, and financial reporting.
• Advanced proficiency in Microsoft Excel.
• Excellent attention to detail, organization, and analytical skills.
• Ability to work independently and collaboratively across teams.