Job Description
Job DescriptionDescription:
Position Summary
Responsibilities for the A/P Specialist will include: supporting the monthly and quarterly accounting close cycle by performing day to day accounts payable functions such as tracking and processing invoices, booking vendor payments, credit card payments, and employee expense reimbursements, preparing monthly account and bank reconciliations, and performing other duties as necessary.
Essential Responsibilities
· Processing invoices for payment after receiving appropriate approvals and performing callbacks
· Managing changes to vendors' addresses, banking information, and W9s
· Creating bi-monthly batches for invoice payments - EFTs, Wires and Checks
· Coordinating with Treasury Team on liquidity and preparing manual wire payments in treasury management software, Hazeltree
· Booking invoice payments in general ledger for BDC
· Communicating with vendors and internal teams via email/phone for any clarifications
· Preparing monthly bank reconciliations
· Preparing monthly recurring journal entries and account reconciliation for various general ledger accounts
· Preparing and processing annual 1099 forms to all vendors
Requirements:
- B.S. degree required
- One to two years’ experience in an accounts payable role
- Ability to prioritize and multitask in a fast-paced environment
- Excellent organizational and analytical skills
- Strong attention to detail, accuracy is imperative
- Ability to meet deadlines
- Ability to handle confidential information in a discreet, professional manner
- Ability to display initiative and be an effective team member
- Professional or significant personal experience using Microsoft Excel to consolidate and analyze data
- Excellent oral and written communication skills
- Exposure to Microsoft Dynamics 365, Exflow and Hazeltree is an added plus