Job Description
Client Operations & Administrative Coordinator
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Boston, MA | 5 days onsite
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Our client is a well-established professional services organization in Boston seeking a full-time Client Operations & Administrative Coordinator to join a collaborative team. This is a great opportunity for someone who enjoys variety, is highly organized, and likes being the person who can jump in and help wherever needed.
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The ideal candidate is detail-oriented, proactive, and comfortable balancing client-facing responsibilities with behind-the-scenes administrative and operational work. This person will support multiple teams and have the opportunity to take on increasing responsibility over time.
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Key Responsibilities:
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Client & Operations Support
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- Provide day-to-day administrative and operational support to client-facing professionals
- Assist with new client onboarding, account maintenance, documentation, and ongoing administrative needs
- Process transactions, requests, and other time-sensitive items with a high degree of accuracy
- Prepare materials for client meetings, presentations, and internal reviews
- Maintain organized and accurate client records
- Provide professional and responsive support to clients and internal teams
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Administrative & Team Support
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- Assist with the preparation and distribution of client documents and correspondence
- Maintain electronic and physical files and ensure information is organized and up to date
- Coordinate meetings, manage incoming and outgoing mail, and assist with office operations
- Support recurring administrative processes and deadlines
- Assist with special projects, team initiatives, and other priorities as needed
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Qualifications:
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- Bachelor's degree preferred
- 2+ years of relevant professional experience in an administrative, client service, operations, financial services, or professional services environment
- Exceptional attention to detail and strong organizational skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Proactive, resourceful, and comfortable working independently
- Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
- Professional, collaborative, and service-oriented approach
- Willingness to be a true team player and jump in wherever needed
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This role is fully onsite in Boston.
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Our client offers a competitive compensation and comprehensive benefits package, along with bonus potential, retirement benefits, insurance coverage, transportation benefits, and opportunities for professional growth.