Administrative Assistant

Job Description

Job Title: Event and Administrative Assistant

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Location: Onsite - Boston MA

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Pay Range: $22.00/hr - $24.00/hr on W2

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Duration: 4 months

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Key Responsibilities

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• Coordinate and support departmental events, including Graduation Dinners, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics.

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• Manage student onboarding activities, including kit distribution, CAGS Orientation, and Research Orientation.

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• Coordinate faculty onboarding through preparation and distribution of faculty packets and management of faculty reviews.

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• Support academic functions, including Mock Boards, course scheduling, Registrar-related activities, and SLC scheduling.

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• Maintain departmental calendars and coordinate room requests, meetings, and schedules for Faculty, Academic Affairs, and ISSO.

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• Track and approve faculty time-off requests.

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• Support accreditation and compliance initiatives, including CODA preparation, documentation, and related administrative activities.

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• Facilitate the resident applicant interview process and coordinate related logistics.

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• Arrange resident travel and hotel accommodations, including hotel logistics for faculty.

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• Manage procurement and inventory activities, including ordering office supplies, research supplies, scrubs, and name plates through university procurement systems.

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• Oversee student administrative processes, including SSN documentation and VA Scholarship coordination.

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• Prepare and distribute departmental dashboards, reports, and other administrative documentation.

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• Assist faculty with drafting and processing Letters of Recommendation (LORs).

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• Provide general administrative support, including communication coordination, meeting participation, document preparation, and follow-up on departmental requests.

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• Perform additional administrative and operational duties as assigned.

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