Job Description
Job DescriptionDescription:
Position Summary
The Executive Assistant provides high-level administrative, analytical, and project support to multiple members of the executive leadership team. This role goes beyond traditional administrative duties — serving as a key partner in data reporting, project coordination, and presentation development. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment where priorities shift frequently.
Key Responsibilities
- Provide high-level administrative support to multiple senior leaders, managing calendars, priorities, and confidential information with professionalism and accuracy.
- Prepare and refine reports, correspondence, and presentations for leadership and board meetings.
- Develop and maintain operational dashboards, KPI reports, and performance summaries using Excel, PowerPoint, and ERP/CRM data (Epicor Prophet 21, Paylocity, etc.).
- Track strategic initiatives, ensuring accurate data reporting and timely communication across departments.
- Coordinate and support cross-functional projects, M&A integration tasks, and company-wide initiatives.
- Create polished PowerPoint presentations and visual materials that translate complex data into clear executive insights.
- Serve as a liaison between executives and internal teams, ensuring follow-through and alignment on key priorities.
- Own the process for coordinating company events.
Requirements:
Experience:
- 1-3 years in an Executive Assistant, Operations Analyst, or Project Coordinator role or equivalent experience.
- Experience in a multi-leader or cross-functional support environment.
- Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP/XLOOKUP, data visualization) and PowerPoint.
- Familiarity with ERP and CRM systems (Epicor Prophet 21, Salesforce, HubSpot, etc.) and comfort handling data exports.
Skills:
- Exceptional organization, time management, and attention to detail.
- Strong written and verbal communication skills.
- Analytical mindset with the ability to synthesize data into actionable insights.
- Proven ability to manage multiple priorities and maintain composure under pressure.
- Discretion, integrity, and sound judgment in handling confidential information.
Preferred Attributes
- Background in industrial distribution, manufacturing, or B2B environments.
- Experience with project management tools (Smartsheet, Asana, or MS Project).
- Comfort working in a private-equity or growth-oriented organization where reporting and metrics are key.
- Capable of anticipating needs and providing proactive solutions before being asked.
Compensation & Benefits
- Competitive salary and performance-based bonus eligibility.
- Comprehensive health, dental, and vision insurance.
- 401(k) with company match.
- Paid time off and holidays.
- Opportunities for professional development and growth within a rapidly expanding organization.