Compliance Contract Specialist

Job Description

Job DescriptionCompliance Contract SpecialistPosition Summary

NELCO Worldwide is seeking a detail-oriented Compliance Contract Specialist to support commercial, industrial, healthcare, and specialty radiation shielding construction projects throughout the United States. NELCO specializes in the design, manufacture, and installation of radiation shielding systems and related construction solutions.

This position reviews contract and project documentation, monitors compliance obligations, and coordinates timely corrective action to help NELCO, subcontractors, and other project participants meet applicable local, state, and federal requirements, safety standards, and project rules. The specialist works closely with project management, estimating, procurement, field leadership, Payroll, Finance, Human Resources, Environmental Health and Safety, and legal counsel from contract review through project closeout.

Essential Duties and ResponsibilitiesContract Reviews and Administration

Review proposed and active construction agreements to identify obligations, commercial risks, and inconsistencies before execution and throughout the project. Summarize key terms, recommend revisions, and coordinate approvals with project leadership and legal counsel, including scope, payment terms, retainage, change orders, indemnification, insurance, termination, and dispute provisions.

• Review prime contracts, subcontracts, purchase orders, amendments, and related forms for completeness, consistency, and compliance with approved company procedures.
• Identify unclear scopes, conflicting terms, exclusions, flow-down obligations, notice deadlines, insurance and bonding requirements, and potential contractual risks; escalate exceptions for management or legal review.
• Create and maintain project compliance checklists and obligation logs identifying required documents, responsible parties, submission dates, and outstanding issues.
• Track contract changes and required approvals; communicate relevant requirements to estimating, procurement, project management, and field teams.

Payroll Compliance and Certified Payroll

Monitor project payroll records to support accurate wages and compliance with applicable wage requirements, labor agreements, and contract provisions. Coordinate with Payroll to verify hours, overtime, prevailing wage rates, fringe benefits, labor classifications, and required reporting; investigate discrepancies, document corrections, and follow through on timely submission of certified payroll records.

• Review certified payroll records and supporting time, wage, fringe benefit, labor classification, and apprenticeship documentation for accuracy, completeness, and consistency with applicable project requirements.
• Coordinate required weekly certified payroll submissions and statements of compliance for covered projects; verify submission status and resolve discrepancies with Payroll and subcontractors.
• Support compliance with applicable prevailing wage laws, Davis-Bacon and Related Acts requirements, and state or local public works requirements, based on project coverage.
• Track applicable workforce reporting, contractor registrations, required postings, apprenticeship documentation, and participation reporting, including small or disadvantaged business requirements when specified by the contract.

Payment Documentation and Risk Management

• Review payment applications, schedules of values, change order documentation, lien waivers, releases, and supporting records for consistency with contract requirements, coordinate corrections with project teams and Finance.
• Monitor certificates of insurance required endorsements, bonds, licenses, and other compliance documents for completeness and expiration dates.
• Identify missing documentation, potential noncompliance, scope gaps, and payment risks early; maintain issue logs, recommend corrective actions, and follow through on resolution.
• Escalate disputed terms, claims, legal interpretations, and material compliance concerns to authorized leadership or legal counsel.

Regulatory Monitoring and Team Coordination

• Monitor changes in requirements affecting assigned projects and coordinate updates to procedures, checklists, and reporting practices with the appropriate subject matter experts.
• Coordinate with EHS and field management to track contract-required safety training, site access, environmental documentation, and project-specific certifications; refer technical evaluations and corrective actions to the responsible specialists.
• Communicate documentation requirements to subcontractors, vendors, and internal teams; provide practical guidance on forms, deadlines, and submission procedures.
• Assist with customers, public agency, and internal audits by organizing records, responding to authorized requests, and tracking findings and corrective actions.

Records Reporting and Project Closeout

• Maintain organized, secure digital contract files and compliance databases with version control, appropriate access, and retention practices consistent with applicable requirements and company policy.
• Prepare compliance status reports identifying overdue documents, approaching deadlines, unresolved risks, and required management action.
• Coordinate compliance closeout packages, including final payroll documentation, required certifications, releases, and other contract deliverables.
• Protect confidential employee, payroll, customer, and company information; perform other related duties as assigned.

Required Qualifications

• Associate or bachelor’s degree in business administration, Construction Management, Accounting, Paralegal Studies, or a related field; an equivalent combination of relevant education and experience will be considered.
• At least three years of relevant experience in construction contract administration, project compliance, certified payroll, or public works administration.
• Working knowledge of construction contracts, procurement terminology, payment documentation, prevailing wage requirements, and certified payroll reporting.
• Ability to read contract documents, reconcile records, identify discrepancies, manage competing deadlines, and maintain accurate audit-ready files.
• Strong written and verbal communication skills, sound judgment, discretion, and the ability to collaborate effectively with internal teams, subcontractors, and public agencies.
• Proficiency with Microsoft Word, Excel, Outlook, and digital document management systems.

Preferred Qualifications

• Experience supporting multistate construction projects and federal or state-funded public works contracts, including Massachusetts prevailing wage projects.
• Experience with electronic certified payroll platforms, construction project management software, or contract management systems.
• Familiarity with insurance and bonding documentation, subcontractor prequalification, workforce participation reporting, and healthcare or specialty construction.

Work Environment and Essential Functions

Work is primarily performed in an office setting, with occasional project site visits and travel as business needs require. The role involves reviewing detailed electronic records, communicating with project stakeholders, and meeting recurring reporting deadlines. Site visits require compliance with site safety rules and use of required personal protective equipment. Essential functions may be performed with reasonable accommodation.

Equal Employment Opportunity

NELCO Worldwide is an equal opportunity employer and considers qualified applicants without regard to characteristics protected by applicable law. Reasonable accommodation is available to qualified applicants and employees as required by law.

Preemployment Screening Requirements

Employment is contingent upon satisfactory completion of a job-related background check and preemployment drug screening following a conditional offer of employment, consistent with applicable federal, state, and local laws and NELCO Worldwide’s policies. Screening results will be evaluated individually in relation to the position’s duties and safety requirements. A criminal record does not automatically disqualify an applicant. NELCO will provide required disclosures, obtain necessary authorizations, and follow applicable notice and review procedures. Reasonable accommodations, including those relating to lawful medical marijuana use under Massachusetts law, will be considered as required by law.