Job Description
Job Description
Overview
Senior Administrative Support Specialist
LOCATION: Hanscom AFB, MA
Salary Range: $65,000-$75,000 annually*
*depending on experience, certifications, and qualifications
JOB STATUS: Full-time; salaried
CLEARANCE: Top Secret clearance required at time of hire
Astrion has an exciting opportunity for a Senior Administrative Support Specialist to support the Special Proggrams Divison (HNJ), which is within the C3I and Networks Directorate (AFLCMC/HN) and located at Hanscom AFB, MA.
REQUIRED QUALIFICATIONS / SKILLS:
- Must have an ACTIVE Top Secret Clearance
- Must be a US citizen
- Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,
- 15 years of directly related experience, eight of which must be in the DoD
- Must pass a background screening for SAP
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills with experience supporting senior leadership.
- Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
- Ability to handle sensitive information and support classified activities in accordance with established procedures.
- Experience with Defense Travel System (DTS), DAF365, and DoD administrative processes.
- Experience coordinating executive-level meetings, briefings, and stakeholder engagements.
- Familiarity with DoD workflows, staff packages, and government correspondence processes.
RESPONSIBILITIES:
As a Senior Administrative Support Specialist, you will play an important role in maintaining the administrative backbone within a DoD setting. This cleared DoD role requires a highly organized professional who can manage executive calendars, coordinate taskers and staff actions, support classified meetings and senior-level engagements, and ensure critical documentation and projects remain on track. The ideal candidate will have experience supporting senior government or military leadership and be comfortable working in a fast-paced, mission-focused environment. This role requires employee pass background screening for SAP.
Duties include but not limited to:
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Records Management
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Manage Workflow Taskers between the Directorate, Division, Branch and program levels
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Collaborate with PEG and Branch Admin Support Personnel
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Review documents for approval and clarity
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Prepare Status Update briefings for leadership meetings
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Take meeting minutes and follow-up with action items
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Assist with travel planning and arrangement
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Use discernment in finding/recommending the right person/people to work on a particular task
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