Job Description
Office Administrative Assistant
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Location: Springfield, MA Metro Area
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Schedule: Monday through Friday | 8:00 AM – 4:00 PM
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Why You'll Love This Opportunity
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A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands-on role, and takes pride in keeping daily operations running smoothly.
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As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.
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Responsibilities
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- Answer and direct incoming phone calls while providing exceptional customer service
- Perform a variety of general administrative and office support duties
- Process Accounts Receivable and Accounts Payable transactions
- Utilize QuickBooks Desktop for daily accounting functions
- Prepare payroll
- Maintain accurate financial and office records
- Assist with insurance-related documentation and administrative processing
- Support day-to-day office operations in a high-volume, fast-paced environment
- Partner with leadership to help ensure the efficient operation of the business
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- Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
- Previous experience with collision/insurance autobody administration
- Strong proficiency with QuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
- Experience processing payroll
- Solid understanding of Accounts Receivable and Accounts Payable
- Excellent organizational skills with strong attention to detail
- Ability to prioritize multiple responsibilities and meet deadlines in a busy office
- Strong communication and customer service skills
- Health Insurance
- Dental Insurance
- 401(k) with Employer Match
- Paid Holidays
- Vacation Time
- Sick Time
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Qualifications
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Benefits
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Interested? Apply today!