Job Description
Job Description
Accounting Department Administrator / Accounts Payable Assistant
Position Summary
We are seeking a detail-oriented, highly organized Accounting Department Administrator / Accounts Payable Assistant to support the daily operations of our financial team. In this dual-faceted role, you will assist with vital accounts payable functions, handle essential administrative office tasks, maintain precise records, manage vendor communication, and provide general clerical support.
The ideal candidate is a dependable, professional individual who thrives on multitasking and keeping operations seamless in a fast-paced office environment.
Key Responsibilities
Accounts Payable Support
- Invoice Processing: Review and process vendor invoices accurately and in a timely manner.
- Three-Way Matching: Match purchase orders, invoices, and delivery receipts within our dedicated Invoice Management System.
- Payment Assistance: Assist with regular check runs and the preparation of electronic payments.
- Vendor Management: Maintain and update vendor files, handle payment inquiries, and reconcile monthly vendor statements to resolve discrepancies.
- Reconciliations: Assist with employee expense reports and corporate credit card reconciliations.
Accounting & Administrative Duties
- Departmental Support: Provide high-level administrative assistance directly to the accounting team.
- Data & Records Management: Perform accurate data entry, maintain accounting databases, and systematically file/archive financial records.
- Office Coordination: Manage incoming/outgoing mail, route phone calls, greet visitors, and oversee the inventory and ordering of general office and breakroom supplies.
General Office Support
- Confidentiality: Maintain the highest level of strict confidentiality regarding sensitive financial and company information.
- Process Improvement: Collaborate across departments to optimize internal office procedures, organization, and workflow efficiency.
- Ad-Hoc Tasks: Perform additional clerical and administrative duties as assigned by management.
Qualifications & Requirements
- Education: High school diploma required; an Associate degree in Accounting, Business Administration, or a related field is highly preferred.
- Experience: 2+ years of proven experience in an administrative or accounting support role preferred.
- Core Knowledge: A solid foundational understanding of basic accounts payable and general bookkeeping principles.
- Technical Savvy: Proficiency in Microsoft Office Suite (advanced comfort with Excel and Outlook is required); previous experience with dedicated accounting software is a major plus.
- Professional Attributes: High attention to detail, exceptional organizational and time-management skills, and excellent interpersonal communication abilities.
Work Environment & Schedule
- Status: Full-time position.
- Setting: 100% office-based environment.
- Hours: Standard business hours with occasional overtime requested based on monthly or quarterly closing cycles.
Compensation & Benefits
- Competitive hourly pay/salary commensurate with experience.
- Comprehensive health insurance packages.
- Generous paid time off (PTO) and paid holidays.
- Retirement plan options.
- Clear opportunities for internal professional growth and career advancement.
Company DescriptionRALCO Electric is a full-service electrical company with the experience to meet all electric needs. RALCO Electric has built a solid reputation as a leader in electrical service since 1986. Over the years, we have expanded our experience to include generator sales and service. We also offer 24-hour on-call emergency service, so we are there when you need us most.
Company Description
RALCO Electric is a full-service electrical company with the experience to meet all electric needs. RALCO Electric has built a solid reputation as a leader in electrical service since 1986. Over the years, we have expanded our experience to include generator sales and service. We also offer 24-hour on-call emergency service, so we are there when you need us most.