Accounts Payable Assistant (Part-Time)

Job Description

Job Description

Job Title: Accounts Payable Assistant (Part-Time)
Location: Weymouth, MA (100% Onsite)
Pay Rate: $20/hr (Flexible depending on experience)
Schedule: Part-Time, approximately 20–30 hours/week (Flexible schedule)
Duration: Temp-to-Perm

Job Summary

We are seeking an Accounts Payable Assistant to provide clerical and accounting support within a manufacturing environment. This role will be responsible for processing vendor invoices, maintaining accurate financial records, assisting with payment processing, and supporting daily accounting operations. The ideal candidate will have strong attention to detail, experience with data entry and ERP systems, and the ability to communicate professionally with vendors and internal teams. This position offers the opportunity to cross-train and provide backup support for Accounts Receivable functions.

Key Responsibilities

• Match vendor invoices with purchase orders (POs) and receiving documentation to verify pricing, quantities, and accuracy.
• Review invoices for mathematical accuracy, including line items, totals, and calculations.
• Identify discrepancies and coordinate with internal departments and vendors to resolve missing information or documentation.
• Perform high-volume invoice data entry into the Syteline ERP system.
• Assist with weekly check runs and process ACH payments according to established schedules.
• Match remittance advices and complete voucher packages after payment processing.
• Perform operational bank reconciliations and maintain weekly Accounts Payable control records.
• Maintain organized digital and physical files for invoices, vouchers, checks, and AP documentation.
• Provide backup support for Accounts Receivable functions, including Return Authorizations (RAs) and credit card processing.
• Assist with additional accounting and administrative tasks as needed.

Qualifications & Requirements

• Associate’s Degree in Accounting or equivalent accounting coursework preferred.
• 3–5 years of clerical accounting or Accounts Payable experience, preferably within a manufacturing environment.
• Experience with ERP systems; Syteline experience is a plus.
• Strong proficiency with Microsoft Excel and Microsoft Word.
• Excellent attention to detail with strong organizational and time-management skills.
• Strong mathematical ability and accuracy when handling financial data.
• Professional communication skills with the ability to resolve vendor questions and discrepancies.