Job Description
Job Description
Wai Lin is a recruiting company searching for a person to fill the role of Administration Assistant. This will be a full time, in-person role with the hours of 8am-5pm on Mondays - Fridays.
The following are the day-to-day duties:
Admin/ Maintenance Management
- Call Taking
- PO creation/ Completion
- Case Management/ Generate service orders/ dispatch to techs
- Data entry-Time entry for Work Tickets, Planview, etc
- Scheduling
- Meeting/ training scheduling (reserve room, send invites, order food etc)
- Front Desk
Preferred Skills:
- Excellent customer support skills with the ability to handle inquiries in a professional manner
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Ability to take initiative and problem solve individually and on a team setting
- Proficient in file management to ensure accurate record keeping
- Attention to detail with excellent proofreading skills to maintain accuracy of documents
- Knowledge of front desk operations to provide effective receptionist duties
- Typing proficiency to efficiently handle data entry tasks
- Experience with Telecommunications, Information Technology, Engineering or Project Management is a plus
- Ability to adapt to computerized systems for streamlined administrative processes
- Inventory/Warehouse Experience is a plus (Inventory Control, RMAs, Part Ordering, etc.)