Administrative Assistant Level 4 (support to the site's Director)

Job Description

Job Description

Duties:

Provide administrative support to the site’s Director in order to proactively enhance effectiveness including professionally dealing with customers & suppliers, composing correspondence, scheduling meetings, maintaining files, and handling confidential information with discretion:

• • Strong communication abilities; appropriate interpersonal skills required to interact with Rockwell Automation Management.
  • Arrange travel, domestic and international, and be on call to change reservations on short notice. Ensure passports, visas, etc. are up to date and correct.
  • Actively participate in the schedule and agenda of the Director as full calendar delegate; facilitate project timelines, support the efficiency of the Director.
  • Provide operational marketing support, including creating templates and agendas, organizing PowerPoint slides, organizing meeting speakers and ensuring their availability, and maintaining org charts
• Provide administrative assistance the site’s managers and staff:
  • Support interviews for external candidates (reserving room, coordinating schedules of the interview panel, escorting candidates)
  • Coordinate site visitors with reception (including guest wifi, room reservations, refreshments, escorting visitors from one room to another)
  • Arrange meetings, local and offsite, ensuring that all audio-visual equipment and network connection requirements are met. Also arrange for refreshments and food as required.
  • Provide prompt, customer-oriented service to all callers and visitors.
• Campus culture support & coordination of internal department activities (site team-building activities, product launch celebrations, VIP visits)

  The Administrative Assistant plays an important role in helping the Chelmsford Rockwell Automation facility, and Sensing, Safety & Connectivity Business run smoothly and effectively. We are looking for someone who can handle competing priorities, works well with others at all levels and brings energy and passion to work everyday.

Skills:

• Strong Microsoft Office Suite skill set
• Support onboarding process of new hires.
• Results orientated; holds self and others accountable for keeping commitments, maintaining standards and achieving goals
• Resilient, positive disposition, with the ability to establish and maintain effective work relationships.
• Strong time management, prioritization and project management skills
• Strong attention to detail
• Acts with a high sense of urgency
• Is open to learning and taking on new tasks to fulfill position responsibilities

Education:

Technical school work (over 1 year)