Hybrid-Administrative Assistant - Marlborough, MA

Job Description

Job DescriptionSalary: $28

Westaff is hiring a Hybrid Administrative Assistant in Marlborough, MA

Benefits to our Westaff Associates:

• Medical
• Dental
• Vision
• Retirement Savings Plan
• FREE Online classes
• WEEKLY PAY

Local candidates only-

Applicants must be currently authorized to work in the U.S. without sponsorship, at any time

The primary focus of this role will be to manage distribution controls within our ERP system (SAP) ensuring all products have the right certifications prior to shipping.

Responsibilities of the Administrative Assistant:

• Enter data into SAP system; verify information and ensure documents are in compliance with requirements
• Verify, correct, and consolidate data received from several sources before entering into SAP; delete unnecessary data when appropriate and request information for documents that are incomplete
• Review and resolve inconsistencies using standard data entry procedures
• Enter information into specific SAP fields to control distribution of product or complete forms from recorded material.
• Maintain files, proofread reports and other task records
• Check completed work for errors and duplications before submitting the final product
• Address any non-conformances and update the required systems accordingly
• Assist professional and technical staff with special projects
• Support other projects and project teams on setting up data in SAP
• Provide data and information to others on functional unit processes and procedures
• Coordinate, organize, and/or lead administrative tasks in support of functional area
  
  Minimal requirements:
• High School Diploma or equivalent
• 2-3 years of experience with SAP or similar ERP system (i.e. JD Edwards, Oracle, etc.)
• 2-4 years of experience with computer systems; ability to learn new computer skills and systemsquickly
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, etc.)
• Ability to work independently using written instruction
• Detail-oriented with ability to complete data entrytasks with accuracy
• Strong organizational skills with ability to multi-task and prioritize competing responsibilities
• Strong problem-solving and critical thinking skills; analytical and results-oriented
  
  Preferred Qualifications:
• 1-3yrs of experience within a regulated industry
• Strong Excel experience