Office Manager

Job Description

Office & Marketing Manager

Location: Springfield, MA metro area

Part time position (28 hours per week)

Meadows Staffing Group has partnered with a well-established and growing professional services organization in Western Massachusetts and is seeking an experienced and highly organized Office & Marketing Manager to join its team. This is a key position within the organization, supporting leadership while overseeing accounting, office administration, human resources support, marketing coordination, and client-facing administrative functions.

Why we love this position:

This is a stable, long-term opportunity with a well-established local company where you'll work directly with leadership, wear multiple hats, and play a key role in the day-to-day operation of the business. It's ideal for someone who enjoys variety, ownership, and being part of a close-knit team where their contributions truly matter.

Position Overview:

• Ability to research, investigate and think outside the box to solve problems and troubleshoot issues.
• Provide efficient, professional and discreet human resources administrative services to the company, dealing with various sensitive topics and situations throughout the company.
• Highly organized, committed, self-motivated, works independently and as part of a team. Works well under the pressure of deadlines. Able to adapt to any situation while maintaining professionalism.
• Proficient in QuickBooks – Initiate customer invoices, document, track, reconcile accounts receivables and payables, maintain accurate employee and customer files.
• Experience with procurement and vendor management systems preferred.
• Prepare client contracts for projects and related project documentation.
• Coordinate administrative documentation and project support materials.
• Maintain accurate bank accounts, including deposits, transfers and monthly reconciliations for multiple company bank accounts.
• Efficiently execute and maintain bi-weekly payroll and expense reports for staff members.
• Liaison for insurance and benefits needs and requirements for the company.
• Coordinate purchasing activities, inventory management, and vendor relationships.

Benefits/PTO/Holidays Available:

• Medical
• 401k after 12 months;
• 2 weeks' vacation and 7 sick days

Interested? Apply today!