Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Specialist to join our team in Lexington, Massachusetts. In this long-term contract role, you will play a pivotal part in managing and maintaining accurate financial records, ensuring timely processing of invoices, and supporting overall operational efficiency. This position is ideal for someone with strong attention to detail and a thorough understanding of accounts payable processes.
Responsibilities:
• Process and verify invoices for accuracy, ensuring proper coding and alignment with company policies.
• Manage payment runs, including checks and Automated Clearing House (ACH) transactions, while maintaining compliance with deadlines.
• Collaborate with internal departments to resolve invoice discrepancies and obtain necessary approvals.
• Maintain accurate records of accounts payable transactions and ensure proper documentation for audits.
• Monitor vendor accounts to ensure payments are up to date and address any outstanding balances.
• Assist in the preparation of month-end and year-end close processes related to accounts payable.
• Respond promptly to vendor inquiries and provide exceptional service to maintain strong business relationships.
• Ensure compliance with company policies and regulatory requirements in all accounts payable activities.
• Identify process improvement opportunities within the accounts payable function and recommend solutions.
• Support the implementation of systems or tools that enhance efficiency in invoice processing and payment management.• Proven experience in accounts payable or a similar financial role.
• Strong knowledge of invoice coding, payment processing, and accounts payable systems.
• Familiarity with Automated Clearing House (ACH) transactions and check runs.
• Excellent organizational skills and attention to detail.
• Proficiency in accounting software and Microsoft Office applications.
• Ability to communicate effectively with vendors, colleagues, and management.
• Strong problem-solving skills and ability to handle complex discrepancies.
• Knowledge of relevant regulations and compliance standards in accounts payable.