Temporary Executive Assistant / Office Coordinator
Job Description
A highly regarded venture capital firm in Boston is seeking a professional and dependable Temporary Executive Assistant / Office Coordinator to provide coverage through the end of January.
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This is a great opportunity for someone looking for a longer-term temporary assignment with a genuinely wonderful team and an excellent work environment.
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The majority of the role will involve calendar and schedule management for four executives in the Boston office, along with general administrative and office support.
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Responsibilities include:
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Manage calendars and schedule meetings and appointments in Outlook
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Coordinate occasional travel arrangements
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Process mail and scan/email documents
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Upload invoices and bills to the firm's system
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Maintain organized electronic and hard-copy files
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Prepare occasional expense reports
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Enter and update information in Salesforce
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Provide general administrative and office support as needed
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Ideal Candidate:
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Previous Executive Assistant, Administrative Assistant, or similar professional office experience
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Strong calendar management and scheduling skills
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Highly organized, reliable, and detail-oriented
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Proficiency with Microsoft Office
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Able to jump in quickly and keep things running smoothly with minimal supervision
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Schedule: Ideally Monday-Thursday in the office with Fridays remote. Some flexibility may be possible.
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Hours: Approximately 9:00 AM-5:00 PM, with very little expected outside of normal business hours.
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This is an excellent opportunity for someone who enjoys supporting a close-knit, professional team and is looking for a stable temporary assignment through January.